The segregation of the workforce due to the diverse nature of projects has led to organizations ensuring that teams collaborate seamlessly with no hassle.
The Institute for Corporate Productivity surveyed 1,100 companies and concluded that collaborative effort is five times more likely to yield a significant performance boost.
Impact of Improved Collaboration on Productivity
A collaborative environment lowers costs, reduces timelines, promotes productivity, and increases return on investment (ROI) by linking various teams to achieve shared goals, foster values, and develop relationships.
The ICP survey concluded that companies that used collaboration software reported a 49% reduction in email volumes, a 25% decline in the figure of meetings, and a 32% boost in productivity.
A Dimensional Research survey found that 53% of organizations indicated that implementing smart meeting rooms improved business processes, and 54% of business leaders aim to invest further in user-friendly collaborative solutions.
Collaboration Challenges for your ground workforce
Here are some challenges faced by companies when trying to collaborate their ground workforce –
- Unclear Goals and Objectives
Unclear goals arise primarily because of communication barriers that continue to plague many workplaces. Employees who do not know what the company expects from them cannot perform optimally.
Unclear goals top the list of reasons for workplace stress, as per 41% of employees in a study by Comparably, which is a provider of compensation as-well-as culture data.
To specify goals and convey them to all teams, you need a dynamic collaboration platform like Zippi. It allows you to convert goals to daily and weekly tasks, which ensures that your team knows each task.
- Communication Barriers
Miscommunication can cost a company with over 100,000 employees to lose about $62 million a year, as stated by the communications expert David Grossman.
According to an April 2020 Kaiser survey, roughly two-thirds of Americans are dealing with more stress compared to the same period the previous year, and 45 percent claim it has negatively upset their mental health.
People in a workplace assume that everybody is on the same page, or have the same perspective as they do, so nobody takes out time to check for understanding. This generally happens with people depending on sliver-based apps such as WhatsApp which are ineffective for business collaboration.
- Dependency on Emails
Over-reliance on email as a communication medium is stripping people of their time and energy as-well-as their willingness to have a vis-à-vis confrontation with fellow teammates or other teams.
People already use email as a catch-all for intimate conversations, business communications, project and task management, deadline reminders, and many other utilities.
Such cluttering can dampen productivity and divert the attention of the employee consistently. It also eliminates in-person communication, which leads to the omission of several details.
- Low Organization Visibility
In business, visibility means the extent to which a firm can estimate its future operations. Having visibility into the organization helps management to execute tasks effectively.
Low visibility describes the confidence of a company in its future conduct. It occurs during periods of economic downturn, which impacts all sectors.
Low visibility can demoralize employees and significantly dampen productivity. It can also lead to the halting of operations and lead to a temporary shutdown of some ongoing projects. To fight such woes, leaders need to step up and develop virtual Leadership Skills to ace the game of thriving remote culture.
- Ineffective Query Resolution
Employees are always brimming with queries when working on an active project that requires quick resolution to facilitate the streamlining of tasks.
With so many teams coming up with unique queries, many companies fail to cater to them because of ineffective tools and traditional means of query resolution.
A lack of automated chatbot replies or collaboration software for automated solution generation is one of the major contributing factors towards flaming this incompetency.
Tips To Enable Your Ground Workforce with Collaboration Software
Follow these tips to enable your ground workforce with collaboration software to ensure high productivity and streamlined workflow –
- Setting clear goals and tasks
Be precise with the tasks that you desire to achieve. Set achievable goals, hold meetings, give examples, and explain to all teams about your vision, so everyone stays on the same page.
Employees can better interact with each other and their superiors if they have a clear vision in mind with precise objectives and their deadlines.
With Zippi, you can convert goals to daily and weekly tasks to keep all teams on the right track. It lets you designate deadlines to reveal a precise turnaround time for projects.
- Focus on knowledge sharing
Knowledge sharing ensures that employees get involved with information from across various other departments. This leads to higher productivity by helping teams achieve common goals swiftly and with better efficiency.
It motivates your workforce to communicate openly with others, interact with executives, and feel more valued as an employee.
Zippi offers a plethora of features to share information amongst teams in real-time and keep track of everyone's progress without having to poke people.
- Secure Collaboration
Due to the rising demand for business collaboration in companies, employees are now sharing data rapidly and while working on projects in real-time to produce the most efficient results.
However, with this dire requirement for immediate sharing, there is a high risk for accidental loss of data and breaches; and thus, you must encourage secure collaboration.
Data sharing via unauthorized collaboration tools is one area where data is at its most vulnerable state. Therefore, using software that is approved by your company and has reinforced firewalls must be preferred.
- Rewards and Recognition
Employees wish to know their performance and input to the company, and acknowledging employees shows the look of success.
Companies recognize employees for portraying diligence and adding quality to the company, their accomplishments, or their tenure or service.
Employee recognition can help –
- Retain superior talent
- Boost employee engagement
- Promote high performance
Zippi provides you with the necessary tools to help you easily identify the deserving employees based on performance metrics and acknowledge their efforts and dedication to your company.
- Real-Time Feedback
When managing numerous projects at once, it can get cumbersome to keep track of everyone's progress and leave comments for necessary tweaking.
Thus, it becomes paramount that you pick a collaboration software that can provide you with a smart dashboard that displays the progress of every team in real-time.
Zippi is the 1st app ever to feature inbuilt conversations on any task. This empowers you to provide qualitative real-time feedback through conversations.
A lack of decent business collaboration can lead to misinterpretations, setbacks, inaccuracies, and inefficiencies that can dampen productivity.
If any business wishes to surmount the extremely competitive market, they must do so by implementing a collaboration software that will streamline all tasks and promote healthy accountability.
To promote collaboration among teams in various locations, organizations must provide employees with the appropriate tools to enable them to communicate and work together while being cost-effective.