Declutter your life by creating effective to-do lists
In a time where we struggle every day through complex scenarios to get our work done with maximum efficiency, a simple to-do list can help us go a long way if we use it the right manner. Amidst all the chaos and anxiety, traditional to-do lists have proved their mettle in decluttering our lives, helping us stay on track with daily tasks.
Creating tangible insights from an intangible mess
To-do list creation is an art in itself. Being hemmed in by the chaos caused due to a messy task list, from high-priority tasks to personal activities, it is very easy to get overwhelmed. This is because all our tasks are mixed up with one other in our head, creating a huge and intricate web of confusion. The trick is to not succumb to it and instead, start employing a to-do list. When you start listing down various tasks, you are making your problems and issues more tangible when it comes to dealing with them.
Creating to-do lists that make things happen
To-do lists give you a clearer perspective in terms of your goals and priorities and can boost productivity. Using a digital to-do list app is highly recommended, as they offer a variety of additional features, making everything more convenient. But to make to-do lists work for you, you need to factor in various aspects that enable you to create effective to-do lists.
5 Tips for creating effective to-do lists
- Making a Master List
A master to-do list will contain all your main agendas for a specific period. This master list can be used to create smaller to-do lists and fast-track different agendas as per your needs. You can further categorize these to-do lists as per the various types of tasks at hand. This way, your to-do lists can be templatized and used for future references as well. You can always look back at this list-building activity and think of it as an accomplishment.
Fun fact: Many people hang on to their to-do lists for years. For them, a list is like a diary capturing a moment in time.
- Assigning Due Dates
Assigning due dates helps in identifying tasks that need to be handled on an urgent basis, along with allowing you to push back a few tasks that do not have strict deadlines.
Fun fact: To-do lists work as a useful external memory aid that gives your brain control over the things you want to forget.
- Attributing Value
This is an important aspect. A to-do list can evolve with the type of values attributed to each task. Not all tasks hold equal weight in terms of priority and/or value. Segregating tasks using a simple value attribution model can help you optimize your task management and boost productivity.
Fun fact: A study conducted by the Harvard Business Review showed that 90% of managers wasted valuable time through poor time management. Attributing clear values to your to-do list tasks will help you focus your attention on the most important tasks at hand.
Trial and error are the only ways to optimize your to-do lists more effectively. Preparing better agendas, creating distinct tasks, and assigning different values to tasks are some ways of experimenting with your to-do lists. This will help in the continuous optimization of your lists and improve your task management skills.
Fun fact: Many people admit to writing down tasks they have already done, then instantly crossing them off. This way, they got a bigger picture of creating an ideal task list, along with speeding up their to-do list creating process.
- Keeping Track of Time
This is the best part when it comes to using a digital to-do list. Keeping track of time is important for understanding your effectiveness in completing a certain type of task. Sometimes, a task that seems difficult can be completed in a shorter time-frame, resulting in you get an opportunity to optimize your to-do lists further.
Fun fact: As per an experiment conducted, 96% of people said their lives are better with to-do lists. 89% said they enjoyed making lists. 28% identified themselves as obsessive list makers.
How Zippi helps in creating effective to-do lists?
Being a fully-integrated work management platform, Zippi allows members to identify goals from various project discussions and channels, converting them into daily or weekly tasks. This way, the entire team stays updated on what is to be done both individually and as a team. Users can assign deadlines to convey a clear turnaround time while allocating tasks. Along with that, users can view various pending tasks and upcoming deadlines right from their calendars, allowing them to schedule various meets or conferences accordingly and plan entire weeks in advance.
Here’s an example of what can be achieved with Zippi:
A team working on an iOS app is in the testing phase and wants to keep their client in the loop throughout the entire CI/CD process (continuous integration and continuous deployment). So, after every deployment stage, the team can schedule a feedback session with the client. After that, the team can assign various goals and tasks to its members based on the iterated work plan. This way, the team can make ad-hoc modifications to their plans and keep everyone in the loop.
Zippi empowers employers to set up entire business processes within a single ecosystem that integrates with the best of all the dedicated tools and platforms, like Microsoft Teams, Teamwork projects, Trello, and Zendesk, enabling a powerful remote working experience.
Zippi is revolutionizing task management by going beyond the conventional to-do list application and offering something more holistic.
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